Effective Date: 01.01.2025

Solex Energy Limited (“the Company”) is committed to ensuring that personal data is handled responsibly, securely, and in compliance with applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR) and other relevant local regulations.

This Data Protection Policy outlines the principles and practices we follow to protect the personal data of individuals, including employees, customers, suppliers, and other stakeholders.

1. Scope

This policy applies to all personal data processed by Solex Energy Limited, whether held electronically, on paper, or otherwise. It covers:

• Employees
• Customers
• Vendors and suppliers
• Any third parties whose data we process

2. Definitions

• Personal Data: Any information that can directly or indirectly identify an individual (e.g., name, email, address, identification number).
• Processing: Any activity involving personal data, such as collection, storage, use, disclosure, or disposal.
• Data Subject: Any individual whose personal data is processed by the Company.

3. Data Protection Principles

We adhere to the following data protection principles:

3.1. Lawfulness, Fairness, and Transparency
Personal data will be processed lawfully, fairly, and transparently.

3.2. Purpose Limitation
Personal data will be collected for specified, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes.

3.3. Data Minimization
We will collect only the data that is necessary for the purposes stated.

3.4. Accuracy
Personal data must be accurate and kept up to date.

3.5. Storage Limitation
We will retain personal data only as long as necessary for its intended purpose or as required by law.

3.6. Integrity and Confidentiality
Personal data will be protected against unauthorized or unlawful processing and against accidental loss, destruction, or damage using appropriate security measures.

4. Data Subject Rights

Data subjects have the following rights, and the Company will ensure these are upheld:

• The right to access their personal data.
• The right to correct or update inaccurate data.
• The right to erasure (“right to be forgotten”).
• The right to restrict processing.
• The right to data portability.
• The right to object to processing.
• The right to lodge a complaint with a supervisory authority.

Requests related to these rights can be submitted to [email protected] 

5. Data Collection and Processing

5.1. Lawful Basis for Processing
We process personal data only when there is a lawful basis, such as:

• Consent from the data subject.
• Performance of a contract.
• Compliance with legal obligations.
• Legitimate interests pursued by the Company.

5.2. Third-Party Processors
Where third parties process data on our behalf, we ensure that they comply with data protection standards through contractual agreements.

6. Data Security

We implement technical and organizational measures to protect personal data, including:

• Encryption and secure storage of data.
• Access controls to restrict unauthorized access.
• Regular security assessments and updates.

Employees are trained on the importance of data protection and their responsibilities under this policy.

7. Data Breach Management

In the event of a data breach, Solex Energy Limited will:

1. Identify and contain the breach.
2. Assess the potential impact on data subjects.
3. Notify affected individuals and the relevant authorities (if required) within the required timeframe.
4. Take corrective actions to prevent recurrence.

8. Retention and Disposal

Personal data will be retained only as long as necessary for business or legal purposes. Data that is no longer needed will be securely deleted or destroyed.

9. Accountability and Compliance

The Company is committed to demonstrating compliance with this policy. The management team is responsible for ensuring data protection practices are implemented across the organization.

Key measures include:

• Conducting regular audits.
• Appointing a Data Protection Officer (DPO) or equivalent role if required.
• Keeping records of data processing activities.

10. Review and Updates

This policy will be reviewed annually or as needed to reflect changes in regulations or organizational practices.

11. Contact Information

For questions about this policy or to raise concerns, please contact:

Solex Energy Limited
Solex Energy Limited 8th Floor, Rio empire, Opp. RTO, Pal, Surat, Gujarat 394510
Email: [email protected]
Phone: 1800 572 8787

By adhering to this Data Protection Policy, Solex Energy Limited ensures the responsible handling of personal data and maintains trust with all stakeholders.